Chapter 126: Get Efficient

How AI Can Help You Master the Habits and Techniques That Boost Efficiency

Happy Workflow Wednesday, my crew!

Whether you want to sharpen your time management, improve focus, or streamline your workflow, learning new productivity skills can be a game-changer.

But here’s the catch—traditional learning methods can be slow, and applying new skills consistently takes effort.

That’s where AI comes in. With AI-driven insights, adaptive learning, and personalized recommendations, you can fast-track your productivity growth and build habits that stick. Ready to level up your efficiency? Let’s explore how AI can help you master new productivity skills.

WHY IT MATTERS

Good productivity isn’t just about working harder—it’s about working smarter. Developing the right habits can save hours of wasted time, reduce stress, and help you stay focused. But learning productivity skills isn’t just about reading books or watching tutorials. It’s about applying the right techniques in real-time, experimenting with different strategies, and adapting based on what works for you. AI can accelerate this process by offering personalized coaching, tracking your progress, and adjusting your learning path based on your behavior.

TRUE STORY

Meet Lisa, a marketing consultant who struggled with managing her workload. She had read about techniques like time blocking and deep work but found it hard to implement them consistently. Enter AI. Lisa started using an AI-driven productivity coach that analyzed her work habits and suggested tailored strategies. The AI tool reminded her when to take breaks, adjusted her schedule based on peak focus hours, and provided feedback on how to improve. Within a month, Lisa saw a noticeable difference—fewer distractions, better time management, and a workflow that actually worked for her.

TOOLS YOU CAN USE

1. ​Reclaim.ai: AI-Powered Scheduling and Time Management​
   Reclaim helps optimize your calendar by scheduling deep work sessions, meetings, and personal tasks based on your actual habits.
2. ​ChatGPT: AI Coaching and Skill Building​
   Use ChatGPT as a virtual coach to learn and refine productivity techniques, get personalized advice, and troubleshoot challenges in real time.
3. ​Motion: Smart Task Automation​
   Motion’s AI-driven task management helps prioritize to-dos, reschedules tasks automatically, and ensures deadlines don’t slip through the cracks.
4. ​Fabulous: Habit Formation and Daily Routines​
   This AI-driven app helps you build lasting productivity habits through personalized coaching and guided habit formation techniques.
5. ​RescueTime: Focus and Distraction Management​
   RescueTime tracks your productivity patterns and suggests ways to improve focus while reducing distractions throughout the day.

LET'S AI CHAT

You: "I’ve tried so many productivity techniques, but I struggle to stick with them. How can I actually make these skills a part of my daily routine?"

AI: "I get it! Learning new productivity skills is one thing—applying them consistently is another. Let’s figure out what’s blocking you. Are you struggling with motivation, consistency, or finding the right method that works for you?"

You: "A bit of all three. I start strong, but then I either forget to use the technique, get distracted, or just go back to old habits."

AI: "That’s completely normal! One strategy that works well is habit stacking—pairing a new skill with an existing habit. For example, if you’re trying to use time blocking, could you start each morning by planning your blocks right after you check your email?"

You: "That might help. But I also need reminders. Otherwise, I just get lost in the day."

AI: "Absolutely. AI reminders can keep you accountable. You could use an app like Reclaim to automatically block time for deep work or set AI-generated nudges to remind you to apply your new skill. Would that make a difference?"

You: "Yeah, I think it would. I just don’t want to get overwhelmed trying to track everything."

AI: "That’s why starting small is key. Pick one skill—say, focusing for 25 minutes at a time—and build from there. Let AI track your progress so you don’t have to think about it. Ready to try it out?"

You: "Let’s do it. I think having AI guide me along the way will make it easier."

YOU GOT THIS.

Mastering productivity skills isn’t about finding a one-size-fits-all approach—it’s about experimenting, adapting, and finding what works for you. AI can be your personal coach, guiding you through the learning process, tracking your progress, and keeping you accountable. The best part? Once you build these habits, they’ll serve you for life. Start today, take small steps, and watch your productivity transform.

HIT ME UP

What productivity skill are you trying to improve? Have you used AI to help you stay on track? Drop a comment below or share your experience—we’d love to learn from you and help shape future Workflow Wednesday posts!
What productivity skill are you trying to improve? Have you used AI to help you stay on track?

Drop a comment to my email below and share your experience—I'd love to learn from you and help shape future Workflow Wednesday posts!

Have a great rest of the week.

​

Nikola Harper, Editor, Workflow Wednesdays, 10xYOU​

PS: You can always email me directly at nik@10xyou.us​

PPS: Like newsletters? Here are others you might enjoy.

PPPS: Check out Ben's latest book, Write A Book In One Day. I'm so jealous! I'm working on my own book using some of his techniques. If you are interested in reading a book on getting more productive with AI, let me know. Love to hear what's important to you.

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